Condo Financial Management Services

Professional Financial Management For Condo Associations.

At Maine Street Property Management, we provide reliable, transparent, and organized financial management services for condominium associations (COAs) and homeowners associations (HOAs)in Southern Maine.

Our team helps boards stay financially organized, maintain accurate records, streamline collections, and ensure vendors and operating expenses are handled professionally and on time. We utilize professional property management and accounting software that provides efficient online dues collection, organized financial reporting, secure document repositories, and dedicated Board of Directors access portals. These systems also provide owners with clarity, transparency, and convenient access to important association information and account details.

Whether your association is self-managed and needs accounting support, or you are looking to transition away from full-service management while maintaining professional financial oversight, we can help.

our hoa and coa financial management services

Association Bookkeeping & Accounting

We manage the day-to-day financial operations of your association, including:

  • Accounts payable and receivable
  • Collection of association dues and assessments
  • Bank deposits and reconciliations
  • Vendor bill payment processing
  • Monthly financial reporting
  • Budget tracking and expense monitoring
  • Financial record maintenance
  • Year-end coordination with tax professionals
  • 1099 preparation support

Our goal is to provide boards with accurate, timely financial information to support smart decision-making and long-term financial stability.


Monthly Financial Statements & Reporting

Boards receive detailed monthly unaudited financial statements outlining:

  • Income and expenses
  • Budget-to-actual comparisons
  • Variance reporting
  • Current bank balances
  • Overall financial condition of the association

We believe clear reporting and transparency are critical for successful association management.


Budget Preparation Assistance

We assist boards with annual budget preparation by providing draft proposed budgets based on historical financial performance, with clean report templates. 


Association Dues & Collections

Our team handles routine billing and administrative collection efforts for association fees and assessments, including:

  • Quarterly or recurring dues collection via check or online payments
  • Delinquency notices
  • Administrative follow-up
  • Account tracking and reporting

We help associations maintain healthy cash flow while keeping collection procedures professional and organized.


Bank Account & Financial Oversight

We work directly with association bank accounts for approved financial operations, including:

  • Deposit processing
  • Routine disbursements
  • Approved operating expense payments
  • Financial recordkeeping and reconciliations

Association funds are never commingled and remain dedicated solely to the association.


Vendor Payment Processing

We coordinate timely payment of routine operating expenses such as:

  • Utilities
  • Landscaping
  • Contracted services
  • Recurring vendor invoices

This helps keep association operations running smoothly while maintaining financial accountability.

Resale Certificates & Escrow Demands

We prepare resale certificates and escrow documentation required for unit sales and refinancing in compliance with the Maine Condominium Act.

Why Associations Choose Maine Street

Local Maine Experience

We understand the operational and financial realities of Maine condominium and homeowners associations.

Organized Systems & Technology

We utilize professional accounting and property management software systems to ensure accurate reporting, streamlined workflows, and reliable recordkeeping.

Transparent Communication

Boards receive timely reports, financial visibility, and responsive support from an experienced local team.


Flexible Support

Our financial management services are ideal for:

  • Self-managed associations
  • Associations transitioning management companies
  • Communities needing accounting-only services
  • Boards seeking professional financial oversight without full-service management

Serving HOA & Condominium Associations Across Southern Maine

We proudly provide financial management services for:

  • Condominium associations
  • Homeowners associations
  • Planned communities
  • Vacation communities
  • Small and mid-sized associations

Including communities throughout:

  • Wells
  • Ogunquit
  • Kennebunk
  • York
  • Southern Maine coastal communities

Request a Consultation

Looking for professional HOA or condominium financial management services in Maine?

Contact Maine Street Property Management today to discuss your association’s financial management needs and learn how we can help simplify operations, improve financial organization, and support your board with reliable accounting services.  

*Note that we do not offer full-service Management for Associations. 

Need Association Financial Management Support?

Get in touch with us today to schedule an exploratory call. We're here to help you with your goals and needs.
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Skye Ouellette

Owner / CEO

Skye is the CEO of Maine Street Property Management. She founded the company after leaving the corporate world, where she built a successful career as a consultant and project manager. Under her leadership, Maine Street has grown into a leading property management firm, known for its expertise and commitment to excellence.

Skye and her husband, Joe, are passionate about real estate, and experienced property investors, actively expanding their extensive portfolio of residential and commercial rental properties in the Wells area. From hands-on, sweat equity renovations in their investing early days to now having a full maintenance staff and overseeing multi-million dollar renovation projects, Skye and Joe have built a reputation as industry experts in real estate investment, property rehabilitation, and large-scale renovations. Skye has made it Maine Street’s mission to help real estate investors tap into this wealth of knowledge and continue building their portfolios with confidence.
 

As a licensed Real Estate Broker with Anne Erwin Sotheby’s International Realty in York, Skye is a real estate expert.  Her focus is 100% on running Maine Street, so she rarely is active in the sales world these days, however she strongly collaborates with her colleagues at Anne Erwin to provide comprehensive real estate services—from deal analysis and negotiation to purchase—seamlessly transitioning into full-service property management.

Outside of work, Skye enjoys spending time with her family and their dog, Charlie. She has a passion for flower gardening and loves taking in the beauty of Maine’s beaches.